ARLIS/Mountain West Chapter
Business Meeting Minutes
Saturday, October 29, 2005 1:00pm
Santa Fe, Inn of the Governors

Attending:  Glenn Pflum, Ellie Vaughter, Chris Ramsey, Nancy Pistorius, Eumie Imm-Stroukoff, Lisa Blankenship, Peggy Keeran, Mari Russell, Joan Benedetti, David Sume, Melisa Nicoud, Jennifer Parker, Tom Riedel, Mary Graham, Tom Greives, Bae Smith, Angel Moyes, Allison Colborne

• Nancy introduced new members:  Bae Smith from the Museum of Fine Arts, Santa Fe, Angel Moyes from Salt Lake City Public Library, David Sume, a student at the University of Utah, and Joan Benedetti, a long-time ARLIS member who now divides her time between California and Nevada.
• Treasurer’s Report:  Tom reported chapter income since the Denver conference of $4,470, of which $3,075 was from conference registrations and a $500 grant from ARLIS/NA for our joint chapter meeting.  Our conference expenses are projected to exceed our conference income by a little over $900.  [update: the final deficit is expected to be closer to $300 since money initially budgeted for equipment was not spent].  After conference expenses are paid, we should still have over $3,000 in our account. Total number of chapter members for 2005 is 45, up from 42 in 2004.  Tom encouraged everyone to renew their memberships for 2006 and to support the Winberta Yao Travel Award.
• Travel Award Committee:  Mary Graham, Chair of the Winberta Yao Travel Award Committee, noted that since an award was not granted in January, a second cycle was approved by the Executive Board for the Santa Fe conference.  Six members applied for the funding, which was awarded to Jennifer Parker, University of Colorado.  Mary thanked fellow committee member Allison Colborne, and noted that since she had chaired the committee for the past two years, she was ready to make way for new leadership.
• Conference Committee:  Mari thanked members of the conference planning committee:  Eumie, Nancy, Ree and Allison, and pointed out that Jenni James and Stephanie Owen had been instrumental behind-the-scenes support for many aspects of the conference.  Nancy thanked Eumie for the print program, Chris for the website and Tom for registration, as well as Mari for spearheading conference planning. 
• 2006 Conference:  ARLIS/MW will meet in Tucson in Fall of 2006, with Mary Graham in charge of local arrangements with assistance from Tom Greives.  Members agreed that we could meet in September or October of next year in order to avoid higher costs associated with meeting later in Tucson during “the season.”  Mary will make some initial investigations into hotel options and report back to the EB. 
• Newsletter:  Ellie reported that she would like to have the next newsletter out before Christmas, and set a deadline of December 1 for submissions.  She asked for input from the membership about what they would like to see in the newsletter.  Some suggestions:  more graphics/photographs (copyright permitting), websites of interest (to then be added to the chapter website), member news (not necessarily art-related), biographies of new members, old members, and former members.
• Web site:  Chris proposed that web links specific to the mountain west region be added to the chapter web site.  Peggy mentioned that ARLIS/NA might be able to supply funding to have a student work on such a project if we write up a proposal.  Tom Greives mentioned that he was currently working on updating the ASU web site as a sabbatical project and would be able to help organize submissions.  Tom Riedel raised the question of directory information on our web site; it was decided by consensus that we would list minimal contact information such as name, institutional affiliation, and e-mail address.  These changes will be made in the 2006 calendar year.
• Officer elections:  Nancy noted that a nominating committee for 2006 had not yet been formed.  She thanked Eumie, Mari, Tom and Peggy for serving in their current capacities, and encouraged anyone else interested in a leadership role to get involved.
• Regional representative:  Peggy recently attended the mid-year executive board meeting at Cornell, and encouraged everyone to go to the ARLIS/NA conference in Banff.  A few EB business items:  the Ask ARLIS conference format is to be reinstated; there is increased interest in recruitment at library schools; chapter funding deadlines have been extended; intern award amounts have been increased to $2500 (Angel serves on the internship committee and noted that the increased amount has also increased the number of applicants); Peggy encouraged all members to vote electronically, and talked her involvement in developing online voting.

Respectfully submitted,

Tom Riedel
ARLIS/MW Secretary/Treasurer

posted 1/6/2006