ARLIS/NA Mountain West Chapter
Business Meeting
May 8, 2006 - Banff

Attending:  J. Brown, T. Greives, E. Imm-Stroukoff, P. Keeran, S. Koskinen, D Koshinsky, A. Moyes, J. Parker, E. Paul, N. Pistorius, C. Ramsey, M. Russell, P. Wolfe.

Meeting called to order at 8:05a.m. by Chair, Mari Russell.

• Introductions were made and new member Paula Wolfe from the University of Arizona was welcomed.
• Chair’s remarks: Mari thanked everyone who worked on the Santa Fe conference last Fall.  She and others in the chapter are still receiving favorable comments from attendees at the Banff conference. From the leadership session she brought forth the topic of the chapter affiliation agreement which ARLIS/NA is asking the chapters to review.
• Chair-Elect remarks: Lisa Blankenship was unable to attend the conference in Banff and sent along her regrets. She looks forward to serving as the chair-elect and to working with the Arizona planning group for the 2006 MW conference in Tucson.  She has already sent one call for papers/presentation proposals and will send several more throughout the Spring and Summer.
• Peggy Keeran, outgoing Western Regional Representative, introduced Sue Koskinen, incoming Western Regional Representative communicated several items from the Executive Board.
• The chapter affiliation agreement is a legal agreement that involves issues of liability and insurance. We need to look at this from the chapter perspective concerning liability issues when having chapter meetings.
• Somewhat related is the level of advice the chapter can expect from HQ or the Ex. Board concerning financial advice, i.e., moving checking accounts when the chapter treasurer changes, etc.
• Society wants to be a framework for distributing educational information.
• Content needs to be provided and supported by ARLIS members.           
• The Mentor Workshop, an example, will be available on DVD. The Professional Development committee will work to distribute the first DVD.
• Goal is to provide content for classes in Library Schools, as well as continuing education, training, and distance education.
• ARLIS-L is still on the Kentucky Listserv even though we not longer have a member there. It needs to be moved to another server space.
• Ex. Board is seeing trends coming from the membership and the chapters. The need for server space to conduct Society initiatives, that may involve media or streaming media, is most obvious yet financially not possible for the Society.
• Secretary/Treasurer’s report indicated that the chapter’s 2006 account balance is $3,055 and 2006 expenses (ARLIS/NA welcome party donation, Winberta Yao Travel Award, and refund to ARLIS/NA for Santa Fe special funding) are $1,289.  The chapter has 33 members for 2006 while there were 42 members in 2005.
• Winberta Yao Travel Award was awarded to Angelica Moyes and enabled her to attend the Banff conference. She expressed her thanks to the chapter. Angel found the conference to be productive and of special interest was the core competencies sub-committee of the Professional Development Committee.
• 2006 Fall Chapter meeting in Tucson is scheduled for October 12-14th and will be co-chaired by Lisa Blankenship and Mary Graham. Tom Greives and Peggy Keeran are joining Lisa on the Program Committee and Mary is receiving help from several local Tucson folks on local arrangement. The Tucson Marriot University Park Hotel has been selected as the site for the conference.  Room rates will be $135 a night for double/single. The hotel is one block from campus and convenient to restaurants.  Oct 12th, registration and a reception will take place at the Arizona State Museum.  Friday and Saturday will consist of meetings at the Marriot with a walking tour Saturday afternoon. Saturday night will include a chapter dinner at Cafe Poca Cosa.
• 2008 ARLIS/NA Conference and Denver proposal.
  In April the Mountain West Chapter was asked to submit a proposal for an annual conference for the Society to take place Spring 2008. This is currently under consideration by the Executive Board and we will know by the end of May whether the proposal was selected or not.  If selected, dates towards the end of April are being considered with a goal of overlapping with the American Association of Museums annual conference.
  If selected, the 2007 chapter annual meeting scheduled for Utah will move to Denver and serve as a planning conference. Some preliminary planning will take place at the Tucson conference.
  We need a conference theme and other ideas. These should be sent to Peggy Keeran, Tom Riedel, or Mari Russell.
• Newsletter update:  Ellie was unable to attend but sent a request that those attending write about a session, workshop, tour, etc. for the next issue of The Mountain Ledger scheduled to appear in June. We are also encouraged to submit reports about local events or professional publishing opportunities, and to recommend members to feature.
• Website update: Chris asked to be informed of anything new that people wanted to see in the website.  She also has a student putting together a website on Southwest art that will appear this summer.  It will be by State and include museums and galleries.  Tom Greives and Nancy Pistorius expressed interest in participating.
• Other business: A representative is needed on the membership committee for recruitment in Wyoming and Montana. Volunteers should contact Mari.

Meeting adjourned 9:10 a.m. for photographs.           

Respectfully submitted,

Nancy Pistorius

posted 6/13/2006