Annual Report (2003)
ARLIS/NA Mountain West Chapter


Submitted by:  Eumie Imm-Stroukoff, 2003 Vice Chair
Email:  eumie@okeeffemuseum.org
Telephone:  (505) 946-1011
Fax:  (505) 946-1093

 

2003 Chapter Officers

Chair:  Frances Clymer, Buffalo Bill Historical Center Library

Vice-Chair/Chair-Elect:  Eumie Imm-Stroukoff, Georgia O’Keeffe Museum

Past-Chair:  Jeanne Brown, University of Nevada, Las Vegas

Secretary-Treasurer:  Peggy Keeran, University of Denver

ARLIS/NA Western Regional Representative:  Kay Teel, Stanford University

 

Inclusion of Montana into the MW Chapter

The general membership voted to include Montana into the MW Chapter in August 2003.

Meetings

The Chapter participated in a joint regional conference sponsored by the Society’s Mountain West, Northern California, Northwest, and Southern California Chapters.  The ARLIS/West Conference was held in Portland, Oregon from July 31-August 3, 2003.  The theme of the conference was:  “ArtWorks/BookWorks:  Craft and Documentation in the Digital Age.”  Ed Teague was the conference organizer with representatives from each chapter serving on the Planning Committee.  Eumie Imm-Stroukoff was the MW chapter’s planning committee member.

The MW Chapter held two business meetings in 2003 – one on March 23, 2003 during the Annual Conference in Baltimore and the other on August 1, 2003 during the ARLIS/West Conference in Portland.  13 members attended the Baltimore business meeting; minutes of this meeting are available at:  http://www.lib.byu.edu/arlismw/balt.html  Nine members attended the business meeting in Portland; minutes of this meeting are available at:  http://www.lib.byu.edu/arlismw/portmtg.html

MW members from the state of Colorado invited potential members to lunch on February 21, 2003.  Tom Riedel, Kate Cunningham-Hendrix, Ellie Vaughter, and Peggy Keeran discussed the Chapter’s activities with librarians from the Rocky Mountain School of Art and Design and the Art Institute of Colorado.  They recommended the lunch as a method to start communication between art librarians in each of the MW states.

Treasurer’s Report

The balance as of December 2003 was $3039.49.

Membership 

The Chapter had 30 members in 2003, an increase from the 26 members in 2002.

The Membership Committee consisted of Co-chairs, Eumie Imm-Stroukoff and Polly McCord and member Peggy Keeran.  The committee appointed state coordinators in each MW state to assist with membership recruitment.  Potential members were identified and sent a packet that included a membership application, a copy of the latest newsletter, and a letter of invitation to join the Chapter.  Letters were also sent to individuals whose memberships had lapsed to encourage them to rejoin the chapter.  Additionally, 13 members responded to a survey that was distributed to determine the needs of the membership.  Eumie Imm-Stroukoff analyzed the information and reported the survey results among the Chapter Officers and the Conference Planning Committee for review. 

Communication

Chapter Home page:  http://www.lib.byu.edu/arlismw

Christiane Ramsey is the Web Master of the MW Chapter web site.  The following information can be found on this site:  Chapter officers and committee members, bylaws, minutes of meetings and annual reports, current and back issues of the Mountain Ledger newsletter, discussion list information, Winberta Yao Travel award information, the chapter’s history, the membership survey, and past and present conference information.

Polly McCord is both manager of the chapter listserv and editor of the Chapter newsletter.  The newsletter has been published twice a year since 2002 and is available on the web site at: http://www.lib.byu.edu/arlismw/main.html

Chapter History

Peggy Keeran received the ARLIS/Arizona and ARLIS/MW papers from Genni Houlihan to compile a history of the chapter.  Peggy compiled a chronology of chapter officers by year from 1975-present, including both AZ and MW.  The list has been posted on the MW Chapter web site.  A brief history of the Chapter, documenting its history with highlights from each year, is planned for the future.

Winberta Yao Travel Award

Kate Cunningham Hendrix was the recipient of the Winberta Yao Travel Award.  Travel Award Chair, Tom Riedel and committee member Mary Graham reviewed and revised the guidelines for the award.  One of the concerns addressed by the committee was funding the award. Membership and chapter meeting revenue can help support the travel award.  However, it would be ideal to raise money designated specifically for award purposes.  A range of donation levels was added to the member application form.  In 2004, the Chapter officers will discuss further fundraising methods for the travel award and the chapter in general.

Chapter bylaws

The ARLIS/NA Executive Board approved the chapter bylaws revisions that were submitted for review at the Baltimore pre-conference meeting on March 20, 2003.  The revised bylaws are accessible on the chapter’s web site.