ARLIS/Mountain West Chapter Business Meeting
October 26, 2002
Peggy Keeran gave the Treasurer’s report, including membership
(26). Final expenses for the conference were not included, so the final
balance for the year is not yet available.
2. Membership Committee
Eumie Imm-Stroukoff reported. Most state coordinators for the membership
committee compiled lists of potential members and submitted. We still
need to receive Arizona’s list. We then discussed the next course of
are the chapter functions and expectations of members?
- Peggy, Eumie, and
Polly Trump will compile list of questions to send out to members and potential
members to determine what we want to get out of ARLIS/MW.
- Within each state,
the current members will reach out to potential members and lapsed members
to encourage individuals to join the chapter. It was suggested we call
and even arrange a lunch or other type of meeting to get to know the other
librarians within our states.
- Are we missing members
because most communication is done by email? We will ask for preferred
method of communication - US mail or email – in the membership application.
- When sending out reminders
about membership dues, send to both ARLIS/NA and ARLIS/MW because members
may belong to one list but not both. In addition, send membership applications
to potential members both email and US mail.
We are geographically isolated
from most of our colleagues, but appreciate the opportunity the chapter meetings
provide us with learning about our regional collections, getting to know
our colleagues, and making personal contacts. MW offers librarians
the opportunities to serve as officers or as presenters, which enhances involvement
in the profession and helps with promotions and merit raises. In addition,
these meetings are friendly and we can help each other develop presentation
skills and programs which can then lead to opportunities at ARLIS/NA.
Everyone should be encouraged to submit ideas for programs or presentations
for our chapter meetings, including sessions devoted to content, management,
technology, and workshops.
Polly Trump reported.
We have had one issue and Polly will put out another issue on the chapter
conference. She encourages everyone to contribute content, which can
be about anything: news about library collections, process and decisions
made within libraries to use a specific vendor or to purchase a specific
type of equipment, personal accomplishments, etc. Make this a chapter
newsletter, everyone! Although the newsletter will be online only,
Peggy Keeran will send out a hard copy to all potential members when she
sends out the membership applications via US mail.
Chris Ramsey was unable
to attend the meeting, but asked that everyone give her feedback about the
web site and content. She suggests we do an annotated guide to Art
Resources in the MW region. Such a project may mean Chris will need
more help with the web site. If anyone is interested in helping Chris,
please contact her. The idea of the annotated list of collections
was well received and the idea of including lists of exhibits in the newsletter
was also raised as a possibility.
Polly Trump reported.
We have 39 subscribers. Polly weeded this from 50, so if anyone was
accidentally deleted, just re-subscribe.
Conference site 2003
Conference members expressed
interest in a joint Northeast/California meeting in Portland in October 2003.
A message will be posted to the listserv to get further input from members.
will send $200 for the ARLIS/NA Welcome Party in Baltimore.
Pistorius will again organize the chapter Silent Auction basket.
Brown will pursue a chapter history project.
Keeran was nominated for another term as Secretary/Treasurer and Eumie Imm-Stroukoff
as chair elect. Peggy Keeran will email election ballots to the listserv.
Riedel will initiate discussion online about the travel award.
Frances Clymer reported
that the use of the facilities had been donated by the Buffalo Bill Historical
Center and the reception at the Simpson Gallagher Gallery was donated by
the gallery owner, Sue Simpson. Thanks to both generous donors.
Also, thanks to Frances for organizing a wonderful conference. Jeanne
Brown presented her with a miniature clock.
Report submitted by Peggy Keeran, Secretary/Treasurer
October 30, 2002